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Voting Delegate Credentials Process for Convention & Annual Meeting

Each year local PTAs and councils may send representatives to cast their votes at the annual meeting. Items that will be voted on this year include amendments to the WSPTA Uniform Bylaws, an amendment to a resolution and the election of the 2025-2027 WSPTA Board of Directors.

A person selected to be a delegate by their local PTA or council (as specified in their standing rules) will identify themselves during the registration process. Alternatively, instead of each individual registering themselves, a local PTA or council may register their attendees and designate delegates during this process. A local PTA voting delegate must be a member of the PTA they represent. Council delegates must be a member of a local PTA in that council. Voting credentials are non-transferable.

The 2025 WSPTA Convention and Annual Meeting is an in-person event, so an individual must be physically present to represent their PTA as a voting delegate. Only registered voting delegates may submit motions to amend standing rules or bylaws, debate, speak, and vote during the meeting.

Voting delegate registration ends on April 21 at 12pm noon. Space permitting, members may be able to register until April 30 but in order to vote, they must provide evidence from their PTA President that they were named as a voting delegate.

Local and council presidents may contact WSPTA anytime to verify the names of registrants who have signed up as delegates. They may also inform WSPTA if any person should not be a designated voting delegate for their PTA. Please note that an individual may not be a voting delegate for multiple groups (e.g., representing a local PTA and a council).

For the determination of number of voting delegates at annual meeting, see WSPTA Uniform Bylaws Article 10, Section 2B.

Determination of number of voting delegates per the WSPTA Uniform Bylaws

Article 10 – WSPTA Convention

Section 2 Voting delegates – convention

A. The method for selecting voting delegates and alternates shall be specified in the local PTA and council standing rules.

B. Local PTA voting delegates shall be members of the local PTA they represent. Council voting delegates shall be members of a local PTA in the council they represent.

C. Voting credentials shall be issued to voting delegates who have registered and paid the registration fee established by the WSPTA board of directors.

D. The number of voting delegates shall be determined as follows:

1. Local PTAs in good standing shall be entitled to have voting delegates for convention determined by the number of paid members at the end of January of the current year as shown below:

a. Up to 200 members: four voting delegates
b. One additional voting delegate for each additional 100 members

2. New local PTAs and councils chartered after January 31 of the current year shall be allowed representation on the basis of membership recorded in the WSPTA office 15 days prior to the opening day of the convention.

3. Each council in good standing shall be entitled to have four voting delegates at convention.

4. Members of the WSPTA board of directors and WSPTA region directors shall be voting delegates at convention.

E. Any member of a local PTA may attend the convention upon payment of registration fees.

F. A portion of the registration fee may be waived for volunteers at convention as prescribed by WSPTA policy.

Business of the Member Delegation

Delegates will vote during the WSPTA Annual Meeting during General Sessions on Friday, May 2, Saturday, May 3, and Sunday, May 4.

How Things Work

Outlines the important things to know in order to have a successful experience at the convention and annual meeting.

Elections of the 2025-2027 WSPTA Board of Directors

Delegates will elect the new board members who will begin their terms June 1, 2025. All WSPTA board members’ terms conclude on May 31, 2027. Candidate information can be found on the Election Information webpage.

Standing Rules
Delegates will consider the standing rules for the 2025 WSPTA Annual Meeting.

WSPTA Uniform Bylaws & Resolutions
Per the WSPTA Uniform Bylaws, Article 12, bylaws may be amended by a two-thirds vote at the WSPTA annual meeting, provided the amendments have been approved by the WSPTA board of directors. Resolutions require only a majority vote.

The 2025 Bylaws and Resolution Amendments Guide will provide details for the proposed bylaws amendments and resolution amendment that delegates will consider during the annual meeting.

Voting delegates are encouraged to participate in the debate process!

See Flow Diagram of Debate and Voting Process and Parliamentary Procedures Simplified for more information.

Any questions regarding the business of the member delegation may be directed to support@wastatepta.org.

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