February Monthly Tasks
Continue assisting with items from the “Ongoing Tasks” list.
Refer to the February Checklist for Running Your PTA.
Encourage leaders to subscribe to the WSPTA Action Alerts to participate in timely action alerts with updates on the ongoing legislative session.
Remind local leaders of the February 13 submission deadline for student programs (WSPTA Essay Contest, and WSPTA Scholarship Program).
Elect council nominating committee. Share the importance of electing a nominating committee early in the year to give the committee time to work.
Determine other Awards of Excellence awards to apply for (applications due March 13)
- Advocacy Award of Excellence
- Diversity, Inclusion and Outreach Award of Excellence
- Family and Community Engagement Award of Excellence
- Outstanding Communication Strategy
- Outstanding Newsletter
- Outstanding Website
- PTAs Taking Significant Action
Encourage leaders to save the dates for the WSPTA Convention and Annual Meeting May 2-4, 2025:
In the Annual Meeting we will vote on the 2025-2027 Washington State Board of Directors and proposed amendments to the WSPTA Uniform Bylaws. Any WSPTA member may attend this meeting, but only verified delegates will be able to vote on business.
Connect with your region director (RD) if your council wishes to use any WSPTA approved training materials and/or statewide marketing. Check the WSPTA Events Calendar to make sure your event doesn’t conflict with a state or region event, then reach out to your RD who can submit your request and help you with getting materials and selecting classes.
Ongoing Tasks
Review the 2024-25 Standards of Affiliation (SOA) Checklist.
- Host a training or roundtable at council membership meetings addressing timely SOA requirements.
- Offer support to local PTAs who may be struggling with any of the SOA requirements.
- At each council membership meeting, share the SOA items that your council has completed to model best practices.
- Work with your region director to support any local PTAs who finished last year with fewer than 25 members or any local PTAs without an approved membership waiver to ensure they return to good standing. These PTAs must have entered 25 members into Givebacks by October 31.
- Provide support to local PTAs with the Givebacks database and encourage local PTAs to keep updating the membership database with officer and board member information.
- Work with your region director to support any local PTAs on the “no president list” or “no treasurer list.”
- Encourage local PTAs in their membership campaigns and promote membership contests.
- Remind local PTAs to apply for a Membership Achievement Award (100% Membership and 100% Staff Membership) Applications are due March 13.
- Share council and WSPTA in-person and online training opportunities with local PTAs and also share the updated WSPTA leader resources, including handbooks.
- Remind local PTA leaders to complete a year-end financial review and offer support if not completed by August 31. Encourage local PTA leaders to consider doing a mid-year financial review.
- Continue to report 2024-25 council officers and board members to WSPTA through the Givebacks database.
- Discuss the health of local PTAs in your council at board of directors’ meetings. What support do they want/need?
- Encourage local PTA leaders to read Leadership News and watch for updates in the WSPTA Blog.
- Remind local PTA leaders about the Annual Report for Nonprofit Corporations. ALL Nonprofit Annual Report, Formation, and Reinstatement filings can be submitted through the Corporations and Charities Filing System (CCFS).
- Remind local PTAs who have Washington State PTA as their registered agent, to confirm that the address on file is: Washington State PTA, 949 Market St Suite 550, Tacoma WA 98402. Updates can be made when filing their Annual Report with the WA Secretary of State or by accessing a Statement of Change.