This blog is meant to help guide a treasurer through reconciling the PTA bank account and printing an acceptable receipt for showing the ACH payments and Stripe deposits done through our membership database, Givebacks.
Recording Expenses:
To find and print ACH payments made to WSPTA through Givebacks for membership dues follow these steps:
Log in to Givebacks and choose Memberships from the blue column on the left-hand side. This will create a drop down, from this list choose Remit State Dues.
Here you will find a list of all ACH payments made to WSPTA. You will match up these payments with your bank statement to reconcile each month.
Print a copy of the payment to be kept with the PTA’s records. You can print a digital or paper copy by using your device’s screen capture option or printing the page from your browser. There is not an option to only show the most recent payment, so each time it is printed it will show all of the past payments. It will be a growing list from month to month.
Reconciling Membership:
To find and print membership lists:
Log in to Givebacks and choose Memberships from the blue column on the left-hand side. This will create a drop down, from this list choose Members.
Here you will be able to download a list of members. Hover your cursor over the ‘download’ icon on the upper right-hand side of the page (icon is next to filter) and click on Export to CSV. Once downloaded, sort this document so that only the memberships that have been purchased since the last time you sent a dues payment to WSPTA, this should be kept with the PTA’s records.
Recording Deposits:
PTAs may also set up Givebacks to collect memberships as well as spirit wear, event tickets, donations, etc. through their online store.
To find and print deposits made to your bank account for payments collected through Givebacks, follow these steps:
Log in to Givebacks and choose Financial Managment from the blue column on the left-hand side. This will create a drop down, from this list choose Payouts.
Here you will find a list of all Stripe Payouts to your bank account. You will match up these deposits with your bank statement to reconcile each month. Depending on how many payouts your PTA receives in a month, you may want to consider reconciling this once a week. Deposits from the following week will hit your account on Fridays. Your bank should show the deposit as being from: ACH Credit Gb Payouts.
Print a copy of the payment to be kept with the PTA’s records. You can print a digital or paper copy by using your device’s screen capture option or printing the page from your browser. There is not an option to show only the most recent payment, so each time it is printed it will show all of the past payments. It will be a growing list from month to month.
Click on an individual deposit; this will open a list of anything that is covered with that deposit. It will show purchaser, amount, reason for payment and more.
You can also print this for your records by following the same printing process as above.
Not seeing a payment to WSPTA that you made or missing a deposit to your bank account? Contact Givebacks: support@givebacks.com