August 26, 2020

September Checklist for Running Your PTA

Governance. Powered by PTA.

Washington State PTA understands that PTAs are working through the realities we are all living under during this unprecedented time. The following list outlines the things that a PTA, as a nonprofit corporation, should be doing at this time under normal circumstances. It is not a level playing field and we understand that some PTAs are capable of doing more than others. Please do your best and ask for help if you need it. Our focus is as it has always been, on advocating for every child. We do that best with strong PTAs and know that together we can get beyond this and continue the amazing work of PTA for years to come.

Ongoing Tasks

  • Attend any board and membership meetings
  • Read meeting minutes and offer corrections
  • Prepare reports for board and membership meetings
  • Attend training
  • Be familiar with your responsibilities and fulfill them
  • Review and ask questions about monthly financial report
  • Prepare articles for newsletter/social media
  • Update website
  • Participate, help, and communicate
  • Review the Standards of Affiliation Checklist

Monthly Tasks

Hold an executive committee or board meeting
Appoint a Financial Review Committee and review the WSPTA Standards of Affiliation checklist and assign tasks. Discuss how the training requirement will be met and tracked.

Register to attend WSPTA Legislative Assembly

Participate in Curriculum Night and other back-to-school events

Hold Committee Chair training
Share the updated WSPTA leader resources, including handbooks.

Hold first membership meeting
Update and approve your standing rules, goals, and/or budget. Review the approved budget with members even if there are no changes since it was approved. It is a best practice to elect your nominating committee at this meeting. Present the results of the year-end financial review for the record.

Make sure at least one elected officer attends PTA & the Law
Get all board members trained early.

Reach out to your council or region director
Establish a relationship early to share your successes, concerns, and questions. These leaders are a great source of information and appreciate the opportunity to support PTAs.

Complete setup of your memberplanet database for your PTA
Follow the instructions available on the Success Site. And, watch the videos to learn more about the system.

Set up your account to provide the banking information for your PTA to receive online join membership dues and to pay the invoices to WSPTA and your council (if applicable).

Launch a membership drive if you have not done so already
For those who still use a paper form, check your membership form to make sure that it is up to date, providing the most effective marketing information, collecting the relevant information, and charging for the membership dues as established in your standing rules.

For those who use the online join feature of the database, make sure that you have updated the membership levels and dues amounts that pertain to your PTA.

Start promoting Reflections and get your chair trained
Add council and/or state due dates to the calendar.

For secondary PTAs, start promoting the WSPTA//Game Development Competition

Start promoting the WSPTA Essay Contest

Review Awards of Excellence and Membership Awards forms
Plan now to apply for awards.

Make sure committee chair and board contact information is in the memberplanet database system
Include Reflections, membership, advocacy/legislative, FACE, and other categories you feel will benefit from leader communications from WSPTA.  Keep the information updated throughout the year.

Was your PTA Incorporated in September?  If so, then your annual Corporation Renewal is due on 9/30. The annual corporation report is due regardless of your PTA’s annual income and is separate from the Charitable Organization Registration/ Renewal.

(originally posted August 29, 2018; revised August 28, 2019)

Category: Leadership

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